Duncanville City Secretary's Office

City Secretary's Office
203 E Wheatland Rd., Duncanville, TX 75116
(972) 780-5000
Email the City Secretary

Hours

Monday – Friday
8:00 AM – 5:00 PM

The City Secretary is the public information coordinator for the City of Duncanville.

Secretary Responsibilities

  • Giving notice of City Council meetings and keeping minutes
  • Conducting City Elections
  • Maintaining records of city administration
  • Certifying all legal documents
  • Open Records Requests
  • Records Management Officer

Public Information

Public Information is any information that is collected, maintained, or assembled by or for a governmental entity, regardless of format.

The Texas Public Information Handbook, will inform you of everything you need to know about accessing governmental records.

DOWNLOAD TEXAS PUBLIC INFORMATION HANDBOOK

Need to request Open Records from the Police Department?

How do I obtain Public Information?

Requests must include enough description and detail about the information requested to enable the City to accurately identify and locate the information requested. The Act requires the City to provide copies of existing records, but does not require the City to create records that do not now exist, do any research, or answer any questions.

The request should also include the requestor's contact information: name, address, telephone number, and e-mail address. It is important that the contact information provided is accurate to avoid delays. In some cases, the City may need to contact the requestor to clarify the request. If we need to contact to verify information the 10 days start over.

Large, time-consuming requests may require the City to contact the requestor and confirm applicable charges. An advanced deposit may be required. For more information on the Act, you may visit any of the links listed at the bottom of the page.

Request Online

Application For Public Information/Records

Texas Open Records Act, Chapter 522, Government Code, VTCS- On application for public information to the officer for public records in a governmental body by any person, the officer for public records shall promptly produce such information for inspection or duplication, or both, in the offices of the governmental body. If the information is in active use or in storage and, therefore, not available at the time a person asks to examine it, the officer for public records shall certify this fact in writing to the applicant and set a date and hour within a reasonable time when the record will be available for the exercise of the right given by this Act. Nothing in this Act shall authorize any person to remove original copies of public records from the offices of any governmental body.

A person requesting public information must complete the examination of the information within ten (10) days after the date the custodian of the information makes it available to the person. This may be extended if a written request is filed with the officer of public records during the initial examination period.

REQUEST FORM

I, the undersigned, hereby request the custodian of the following described public records of the City of Duncanville, Texas, to promptly produce said records for inspection and/or duplication. I understand there may be charges assessed for copies of records or access to public records and the City of Duncanville may require prepayment prior to preparation of the requested copies of record.

Application For Public Information/Records

Full Name

Address

City State Zip Code

Telephone Email* 

IDENTIFICATION OF PUBLIC INFORMATION/RECORD(S) REQUESTED
Be specific regarding dates, times, periods, and name(s). 

Reference Number  

Type of Document(s) Requested

Date and Description of Incident



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